Your ability to use your time effectively and productively when compared to your workload and the time you spend to carry it out is called time management. If you always feel overwhelmed with tasks and responsibilities, or like you have little time to achieve so much, then you just might need to improve your time management skills with the help of any time management courses.
Time management skills are of two types.
Primary time management skills such as:
- Making plans.
- Creating schedules.
Secondary time management skills such as
- Healthy eating.
- Getting enough sleep.
- Regular exercising.
Work on improving both your primary and secondary time management skills to improve your health and productivity.
Improving your time management skills helps you enjoy the following benefits:
- Perform more tasks in less time, thereby reducing your anxiety and stress levels.
- Improve the quality of your work.
- Positive career growth and vast work opportunities.
- More quality time to spend on your hobbies, and with friends and family.
- Helps you avoid procrastination.
If you desire to enjoy the above benefits of time management skills, it may be useful to explore professional training for you or other employees in order to better develop time management strategies. Aiming to implement just a few small behavioral changes at a time is easier than trying to do all of the above. Similarly, if multiple people working together all make small changes, it is easier to manage but will still provide an overall benefit. Once this is in place, you can take into consideration the below points to develop your strategy further.
What are the Practical Ways to Improve Your Time Management Skills?
Get your Tasks Prioritized
Set your priorities, organize them, and allocate time for each. Do this at the beginning of each day. Here is a way to prioritize your work.
- Start with tasks that are important and urgent at the same time.
- Next are tasks that are important but not urgent.
- Proceed with tasks that though they are urgent, are not important. These tasks may not necessarily be performed by you but can be delegated.
- Lastly, the tasks that are both not important and urgent. Avoid finding yourself doing any of these tasks.
Prioritizing your work helps you give quality time to your important and urgent tasks, which is the best way to get more tasks done in less time.
Have a schedule.
It is not enough to prioritize your work, you can go a step further to create a schedule. Make a to-do list starting with your highest priority task. Go ahead and tick each task as soon as you accomplish it to encourage you to do more.
Creating a schedule helps you manage your home, work, and personal tasks, thereby improving your productivity in all aspects of your life.
Identify signs of procrastination and work towards avoiding it.
Procrastination is a situation where things that should be done are kept on hold unnecessarily or continually rescheduled. There are many reasons why we procrastinate. These reasons include:
- An extreme fear of failure.
- A perceived boring task.
- A strong desire for perfection.
- A feeling that you still have a lot of time.
- Feeling overwhelmed.
You lose a lot of time by pushing to tomorrow what can be done today. A sure way to deal with this is by:
- Restructuring your goal of learning a new thing or strategy rather than succeeding at all costs. This will help reduce the fear of failure.
- Make a list of all possible hindrances to your set tasks.
- Work on your task one at a time. Few hours in a day to avoid the feeling of being overwhelmed.
- Divide the bulk task into subunits and set a closer deadline
The truth is that you cannot always do everything all by yourself instead, share roles and responsibilities with others. This will help you achieve a whole lot while you manage time efficiently and effectively. Also, this builds a sense of belonging and encourages trust among your workers.
Delegating tasks is important because it gives you time to concentrate on other crucial tasks that require your urgent attention. Before assigning a task, do the following:
- Write down all tasks.
- Arrange all the tasks according to the deadline or urgency.
- Delegate each task to the right person in line with their area of specialization.
However, when delegating a task, ensure that the person you are assigning the task to has a detailed picture of what is intended to be achieved, and give explicit instructions.
Create Time Frames or Deadlines for each Task.
Setting deadlines for your tasks is a great way to keep yourself focused as it keeps you on the task at hand. You may also want to set realistic deadlines to avoid subjecting yourself to unnecessary pressure.
Set your deadlines on time and stick to them. Avoid performing tasks that will stop you from beating your deadline.