Virtual coffee chats are becoming more popular as a result of the pandemic. A lot of people decide to meet up and chat online instead of going out. The reason is that it is something new, especially since many people started working remotely and don’t want to go out.
Working remotely has many benefits, such as reducing commute times and saving money on professional workwear, but spending the day alone with your computer can make you feel lonely. Consistent and intense feelings of isolation can result in depression and anxiety. This has a significant impact on an individual's ability to focus and put forth their best effort at work. Managers can help alleviate these feelings by facilitating informal connections among colleagues. This can be achieved by organizing virtual coffee chats from time to time.
Virtual coffee chats with employees are special moments because employees get to know each other in a more informal and personable setting, or if you want to reach out to a professional you admire for more information and advice. They create an environment in which conversation can flow naturally and each party can learn more about the other. They can also lead to a more open flow of information in the digital workspace, more networking opportunities, and higher employee morale. However, keep in mind that you need good preparation for these types of coffee chats.
Here are three tips to help you make the most out of your next virtual coffee chat.
Prepare ahead
For a successful virtual coffee chat, it is best if you prepare beforehand, especially when you don’t know the employees privately. So, look for some ideas online and find possible topics you can discuss with them. Think about previous conversations you’ve had and use the information you gained during those conversations to start the virtual coffee chat. Additionally, you can discuss everyday situations such as sports games or an upcoming concert. In either case, these are good starting points for the conversation, as they demonstrate your genuine interest in your employees.
Finding common ground is always a good place to begin. You know them as your colleagues, with whom you share your everyday work life and work issues, but inviting them for a relaxed virtual coffee chat will help you get to know them much better. Also, don't forget to prepare two or three valuable questions that will allow them to provide you with some much-needed insight.
Pay attention to what they say
The majority of your time during the conversation should be spent listening to what the other employees have to say rather than worrying about what you will say next. Nod, lean forward, and show some movement in your facial expression to demonstrate that you are engaged and listening.
Listen carefully, and when it is your turn to speak, go on and ask interesting questions. Make the atmosphere relaxed, cordial, and fun. Tell a few jokes or funny stories from your childhood. This way, everyone will feel at ease, and the conversation will flow smoothly.
Additionally, disable any email notifications on your laptop that may appear mid-sentence. You want to give your employees your undivided attention, so plan ahead of time to avoid any potential interruptions. It's also a good idea to put your phone in silent mode or leave it in another room.
Do a test run
Find the most suitable room where you want to take the virtual coffee call. It should be in a relatively quiet location. Having a virtual coffee chat in a loud environment is both distracting and unprofessional. If you're at home, you can keep the noise out by closing your windows during the call.
Then, make sure the internet connection, the microphones, and the camera are working properly. Taking this step ensures that no technical issues arise during the meeting. Make sure you use your laptop or computer, as it reduces shakiness and gives you more control over the setup because both of your hands are free. It also ensures that your internet connection is Wi-Fi rather than mobile data, which can be unreliable and expensive in some areas.
Be aware of your surroundings while concentrating on the meeting. Check your lighting and make sure there are no distractions in the background.
Final thoughts
Virtual coffee chats are an excellent method for connecting with employees who are working remotely. Ask questions, let them speak, and express their thoughts. Make sure the atmosphere is relaxed and that your employees feel at ease during the coffee chat. With a nice setup and fun conversations, your employees will enjoy their break time.
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