It is exciting to move to a new office. However, moving everything to your new office is not easy. Doing everything yourself can even cause more stress.
According to E.ON’s survey, it is stressful for small business owners to hire new employees and relocate. Some companies might delay moving. They can, therefore, end up working in expensive and cramped facilities. It is best to relocate to a new workplace. Relocating can reduce your stress and expenses.
Here are the best tips for reducing the stress of relocating your office:
Jump to:
1. Plan Your Move Early
You need to prepare and create a plan for your office relocation. You, therefore, need to pick your moving date and time frame for your office relocation. Once you pick your moving date, you can now create a schedule. In addition, you need to assign a budget for your office move. Creating your budget can help you hire affordable movers, and get hold of boxes, the variety of Gaylord box dimensions will cover whatever you need to pack. Planning can also help you make better decisions.
2. Talk to Your Workers
It is important to talk to your workers before relocating your office. You can share your time schedules, moving plans, and important procedures and changes with your workers. You are moving your business to a new office. Therefore, you need to inform your workers of the new changes, including:
- New building rules,
- New business address,
- And new phone numbers and fax numbers,
You can even ask your workers to create a moving checklist to avoid forgetting some items in your old office. Some employees might not like moving to a new office. You can talk to them to boost the morale of these employees.
3. Choose a Project Manager
You need a team to make your office move successful. You can appoint a project manager to help you with the relocation process. However, it would be best if you chose the right project manager.
A good project manager has good communication skills, excellent organization skills, and multi-tasking abilities. Your project manager should work with your budget. In addition, you can use office management tools to help you move to a new office.
4. Secure Your Data
You need to protect your hardware and files while you are relocating. You can lose your important documents when relocating. Your hard drives and servers can get damaged. You can back up your data to avoid losing them. Securing your data can help you avoid losing your data.
For example, you can protect your staff and visitor data using a digital visitor sign-in system. This makes it easy to move your sensitive data since it is cloud-based, ensuring it is kept confidential and safe. In fact, using this tool shows that you comply with the General Data Protection Regulation (GDPR) because you will not lose your sensitive data.
5. Clean Your Office
You may no longer need some of your items. Do not move them. Dispose of your old furniture, shred unwanted papers, remove your old files, and donate or sell equipment you no longer need. You cannot, however, use your donated items as a write-off. So, talk to your accountants before donating them. Once you declutter your office, you can now deep clean it. When relocating your office to a new building, hiring commercial cleaners and outside support is always useful, as it will allow you the spare time to finish any other tasks you may have outstanding.
Utilizing a specialized service like this commercial floor waxing service in Edmonton, AB (or near where your office is) ensures that your floors are thoroughly cleaned, stripped of old wax, and re-coated to a high shine, creating a welcoming environment for both employees and clients. Proper cleaning not only enhances the aesthetic appeal of your office but also makes packing up and relocation a lot easier, making it a worthwhile investment whilst you are in the moving process.
6. Hire a Professional Mover
Hiring professional NYC commercial movers can reduce the stress of office relocation. Professional movers have the resources, expertise, and knowledge needed to make your moving process stress-free. They can help pack and unpack your items and equipment. A professional mover can move your items and equipment safely.
Your professional mover can help you create a moving plan. Hire a professional to save time and reduce the stress of moving. However, you need to choose an insured, certified, and experienced professional moving company.
7. Update Your Business Address
Once you relocate your business, you need to inform your customers and suppliers of your new business address. Update your business address on your social media sites, letterhead, website, and business cards. In addition, you can contact Google to change your business address a month before relocating.
Moving can be stressful. The tips above can help reduce the stress of office relocation. You need to plan your moving process, communicate with your employees, suppliers, and customers, and back up your data before relocating.
Leave a Reply